Duns & SAM Registrations

 

PROCESSES FOR OBTAINING A DUNS NUMBER AND CAGE CODE

 

    

eFibernet, Inc.

    

Via DNB.com and SAM.gov
 

 

Table of Contents

 

Steps to Register with iUpdate and Obtain a DUNS Number 1

General SAM Registration Tips 3

Steps to a SAM.gov Registration 4

 

 

    Steps to Register with iUpdate and Obtain a DUNS Number

 

Note: The DUNS number is a unique nine-character identification number provided by the commercial company Dun & Bradstreet (D&B).  The words company and business are interchangeable and have the same meaning as the word organization. Follow the following steps to get a D&B Number:

  1. Click or copy the following link to your browser http://fedgov.dnb.com/webform .

 

  1. Click on “Begin D-U-N-S Search / Request Process” at the top of the left hand tool bar.

 

  1. In the “Search” screen select “United States of America” (It will be at the top of the list) from the drop down list and click “Continue”.

 

  1. In the “iUpdate – Webform Page” click on “Continue to iUpdate” arrow at the bottom of the screen.

 

  1. In iUpdate, locate the center box titled “Find DUNS or Request new DUNS” and click on the “Start Now” button.
    1. You must successfully complete 4 easy steps to access iUpdate. You can follow the status bar at the top of the page to manage your progress.

 

  1. You must first make sure your company is not already on file. In the “Company Look-up” screen, please enter your Business Name, City and State and click the “Search” button.

Company Look-up - Having trouble finding your company? Follow the below tips:

  • Remove symbols from your search criteria. Example – if your company name is D & K GLOBAL ENTERPRISES remove the “&” sign from your search
  • Avoid any type of punctuation marks
  • Only enter the first word or two of the business name. Sometime less search criteria is better
  • Avoid abbreviations if not specifically part of the legal company name
  • If the company name carries the proper name of an individual, only enter Last Name of the individual in the “Business Name” section
  • Exclude corporate status designations in the “Business Name” section. (i.e. - Inc, Corp, LLC, Co. etc.)
  • If you locate your Business but the address is from a previous location, select that record as you can alter the address and other information once you are registered.

7. If you do not locate your company, click on the “Request a D-U-N-S Number” arrow at the bottom of the screen

8. You will now be in the New D-U-N-S Registration Process. THREE IMPORTANT NOTES:

 

PERSONAL information is required at this step to validate your PERSONAL identity and eliminate fraudulent activity.

  • Do not enter your company address as your registration will fail.
  • Please ensure you see the ReCaptcha box at the bottom of the screen. If you do not have the ReCaptcha box, you will need to return to Step 8. When you get the box “Do you want to view only the webpage content that was delivered securely?” Click the “No” button.

Step 1 - Personal Information

Note: This information is required at this step to validate your PERSONAL identity. Do not enter your company address as your registration will fail. Yet enter:

  • Legal First Name and Legal Last Name:
    • Ensure you enter your Legal First Name and Legal Last Name. Examples – What is your name on your Driver’s License, Mortgage, Mailing Address, etc.
    • Avoid the use of nicknames, initials, and suffixes such as JR, SR, II, etc.

 

  • your current physical home address.

 

  • Home (or cell) Telephone:
    • What telephone number do you most commonly use as your Home Telephone Number? (i.e. your cell phone is used as your Home telephone number).

Step 2 – Company Info.

  • Complete the company information sections. This will provide us the data necessary to build your D-U-N-S Number.

Step 3 – Review Details

  • Review your company details. If correct proceed to Step 4.

Step 4 – Request Confirmation

  • Click the “Submit” button to complete your request.

Note: Under normal circumstances the DUNS is issued within 1-2 business days when using the D&B online process. You must request to EXPEDITE the request due to pending grant/contract award. Or, you can call D&B at 1-800-333-0505 for assistance. If calling in:

  • enter option “2” to register your business for Federal Assistance, then
  • enter option “1” for Federal Registration; and
  • remember, obtaining a DUNS number is required for doing business with the Federal Government.
 

 

General SAM Registration Tips

 

  1. Ensure you are on https://www.sam.gov – and no other page! Some companies have tried to imitate the official government page in order to sell you services. 
  2. Have your DUNS number available. Your business/organization must have a DUNS number to register in SAM.
  3. Gather all of the information you will need for registration, including:
    • banking information,
    • taxpayer identification number,
    • sales per year average for the past 3 years,
    • total number of staff (full & part time) for the past 12 months, and
    • point of contact information including phone numbers, addresses, and emails. 

Note: If your business/organization has a lot of turn-over, you might consider having a second or even third person who can make changes.

  1. Have your NAICS codes handy. NAICS define business/organization based on:
    • the activities in which they are primarily engaged and are used as the basis for size standards and other purposes;
    • your business/organization may have multiple NAICS codes, but will need to identify your primary industry code; and
    • you can visit the US Census Bureau NAICS website to identify them.
  2. Also have your Product Service Code (PSC) or Federal Supply Class Codes (FSCC).
    • Including this information in your SAM profile can give a potential Contracting officer or Grants Manager a better idea of what your company does. So take time to research these before you begin.
 

 

Steps to a SAM.gov Registration

 

  1. When you’re ready to start, scroll down and select “Create User Account” to create an account with Login.gov.  Remember:
    • each individual authorized to make changes to your account must have their own Login.gov account;
    • you’ll need a working phone number (mobile or landline) or an authentication app (installed on your mobile device or computer) to receive the single-use security code;
    • going forward, every time you log into SAM, you’ll go to the Login.gov sign-in page and enter your email address, password, and single-use security code; and
    • You can tell login.gov to remember your browser to store the security code for 30 days.
  2. Return to www.SAM.gov and select Workspace > Entity Registrations > Register New Entity
    • select your type of Entity, and
    • then select “I want to be able to bid on federal contracts or other procurement opportunities.  I also want to be able to apply for grants, loans, and other financial assistance programs.”
  3. Complete each page in sequence and then click “Save and Continue” at the bottom of the page BEFORE you continue to the next page. Also:
    • don’t jump around, and make sure to save EVERY page; and
    • avoid using punctuations such as periods, commas and hyphens.

 

  1. Make sure to select “Submit” after your final review.
    • You will get a “Registration Submitted” confirmation message on the screen.
    • If you do not see this message, you have not submitted your registration.
    • Allow up to 12-15 business/organization days after you submit before your registration is active in SAM.  
    • You will receive an email from SAM.gov when your registration is active.

Note: Print a copy of the SUBMITTED – PENDING page and send it to the FCC Consultant, John Jones. He needs this information to include with the funding packet for the FCC.

  1. Notarization Letter Requirement:
    • All new SAM registrants are required to submit a notarized letter formally appointing an “Entity Administrator.”
    • Renewing entities who have not yet submitted such a letter must do so when they renew.
    • Once a notarized letter is on file, a new one is not required upon renewal unless your Entity Administrator changes.

 

 

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